Parish Business Administration

Model 1

Description:
Responsible for the financial records of the church. Processes payroll for church staff, is accountable for maintaining accurate records of member giving, counts offerings and prepares deposits, disburses payments and prepares financial statements and reports. Uses a church management software package primarily.

Education/Experience Preferences:
Previous bookkeeping and accounting experience necessary. Proficiency with the various programs of Microsoft Office, spreadsheets. Knowledge of computer database systems

Titles:
• Financial Secretary
• Bookkeeper
• Parish Accountant
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Model 2

Description:
Coordinates the office staff and could possible supervise some of the office staff. Assists in the orientation, training and scheduling of office staff. Schedules the use of the building in compliance with established policies and guidelines and provides a master calendar. Orders office supplies and approves invoices. Communicates and coordinates building use procedures, policies and fee schedules to Church staff, Church members and outside groups. Provides schedules and set-up information to the custodial staff. Establishes and maintains administrative files for annual events. Oversees the purchase, use and repair of office equipment. Coordinates church mailings.

Education/Experience Preferences:
College education preferred. Experience working in a similar environment desired with knowledge of Windows, parish database systems. Bookkeeping and/or accounting background necessary.

Titles:
• Office Manager
• Assistant Business Administrator
• Financial Administrator
• Parish Office Manager
• Administrative Assistant
• Finance Manager
• Business Manager
• Office Coordinator
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Model 3

Description:
Responsible for the administration of the business affairs of the church. Manages the business functions and properties of the church and supervises support staff members in financial, secretarial and maintenance functions. Directs and coordinates accounting, purchasing, record keeping, financial and stewardship, insurance, budget, facilities, equipment and personnel programs or activities. Coordinates church business affairs with the programs and activities of the professional staff and lay boards and committees.

Education/Experience Preferences:
College degree desired and/or experience in business administration or management. Master’s degree or certification in parish business administration preferred. Experience with human, physical plant, and financial resource management required. Must possess an understanding and appreciation of parish ministry, stewardship and shared (volunteer) ministry. An education background in theology is desired.

Titles:
• Business Administrator
• Parish Business Administrator
• Administrator
• Minister of Administration
• Parish Administrator
• Parish Director
• Director of Business Administration
• Director of Stewardship and Administration
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Model 4

Description:
Ultimately responsible for the functions described in level 3; or supervises the employee(s) that carry out those functions. Is responsible for management of human resources, including supervision of support and professional staff, staff development, performance goal setting, appraisals, and compensation. Manages the parish facilities, overseeing those staff persons coordinating specific functions. Serves as the chief financial operator (CFO) for the parish. Provides for the development of the parish consultative structure (Parish Council, Commissions, Committees, etc…), parish vision/mission and stewardship culture.

Education/Experience Preferences:
Master’s degree and 5 years of related experience within a church or non-profit organization preferred. A master’s degree in theology or pastoral ministry is highly encouraged in addition to an understanding of parish ministry. Have experience and skills to organize and manage professional staff, parish consultative structure, comprehensive stewardship process, financial resources and the physical plant. Must possess effective management skills, office supervisory skills, and expertise in communications.

Titles:
• Parish Administrator
• Church Administrator
• Director of Parish Operations
• Director of Parish Development
• Parish Life Coordinator
• Director of Parish Life
• Parish Director
• Parish Operations Director
• Director of Ministries